Introduction
This Privacy Policy notice describes how we (Dunfermline Art Club) collect and use personal data about you in accordance with the Data Protection Legislation of the UK. For the purpose of the Data Protection Legislation, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you.
This notice also explains our use of cookies.
Who we are
We are Dunfermline Art Club, a registered charity listed in the Scottish Charities Register, Charity Number SC041320. Our website address is: http://dunfermlineartclub.co.uk.
How we may collect your data
The personal data we process is provided to us directly by you when you contact us to (a) make a request or a complaint, (b) leave comments for us or (c) notify us about goods or services.
The data we hold about you
The information we hold about you may include the following:
• Personal details, such as: name, address, email address, telephone number(s)
• Details of the contact we have had with you; and
• Correspondence and communications with you.
Additionally, when visitors leave comments on our site, we collect the data shown in the comments form, also the visitor’s IP address and browser user agent string to enable spam detection via Akismet anti-spam detection software. After approval of your comment, your profile will be visible to the public within the context of your comment.
Email addresses provided via our Contact Us Page are used solely for the purpose of communication between us and the sender. Information provided is not shared with any third party.
What we do with your data
We process your personal data to help provide you with information related to our activities and events and to respond to your enquiries, comments and complaints. We keep your data private and store it securely at facilities related to or belonging to Dunfermline Art Club.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. The Website Administrator may see, edit or delete such information.
If you provide us with personal data in any other way, we will keep it till communications between you and us are at an end. We will then shred it, if it is on paper, or securely delete it from our computers or other electronic devices.
Downloads & Media Files
Any downloadable documents, files or media made available on the site are provided to you at your own risk. You are advised to verify their authenticity using anti-virus software or similar applications.
Mailing List & Marketing Messages
For the avoidance of doubt, we do not operate an email mailing list programme or send email marketing messages.
Website Links & Third Parties
In providing any external links to other websites, we will first examine those websites and include links to them only if we reasonably believe them to be dependable and reputable. However, we cannot and do not represent that those websites are safe to visit. You should adopt a policy of caution before clicking any external links on the site.
Our site may feature embedded content (e.g. videos, images, articles, etc.) from other websites which behaves in the exact same way as if the visitor has visited the original website.
Our site may also feature social sharing buttons, which help share web content directly to social media platforms. You use these buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You should check any social media platform’s own privacy and usage policies.
Copyright
Images and text featured on our website are the property of Dunfermline Art Club which retains copyright of them.
Your data protection rights
Under the Data Protection Law, you have rights including:
- the right to ask us for copies of your personal information.
- the right to ask us to rectify information you think is inaccurate or incomplete.
- the right to ask us to erase your personal information in certain circumstances.
- the right to ask us to restrict the processing of your information in certain circumstances.
- the right to object to the processing of your personal data in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request concerning your rights, we have one month to respond to you.
How to complain
You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your data. The address of their ICO’s head office is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (Helpline number: 0303 123 1113). Website: ico.org.uk
Use of cookies
Our website uses cookies to improve your experience while visiting the site. Cookies are small files saved to the device with which you access our site. Some cookies are necessary for quick and easy navigation through the site. Others may record your usage of the site (such as the pages you visit or errors you may experience) and improve functionality.
You can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set. Please refer to your browser’s help function for specific instructions
About this cookie policy
This Cookie Policy explains what cookies are and how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used, and how to control the cookie preferences. For further information on how we use, store, and keep your personal data secure, see our Privacy Policy.
You can at any time change or withdraw your consent from the Cookie Declaration on our website
Learn more about who we are, how you can contact us, and how we process personal data in our Privacy Policy.
Your consent applies to the following domains: dunfermlineartclub.co.uk
What are cookies ?
How do we use cookies ?
As most of the online services, our website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.
What types of cookies do we use ?
Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account and add products to your basket, and checkout securely.
Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyze how well the website performs and where it needs improvement.
Marketing: Our website displays advertisements. These cookies are used to personalize the advertisements that we show to you so that they are meaningful to you. These cookies also help us keep track of the efficiency of these ad campaigns.
The information stored in these cookies may also be used by the third-party ad providers to show you ads on other websites on the browser as well.
Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.
Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.
The below list details the cookies used in our website.
| COOKIE | DESCRIPTION |
|---|---|
| _ga | This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors. |
| _gat_gtag_UA_51257473_1 | This cookie is set by Google and is used to distinguish users. |
| _gid | This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visted in an anonymous form. |
| CONSENT | No description |
| cookielawinfo-checbox-analytics | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Analytics”. |
| cookielawinfo-checbox-functional | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Functional”. |
| cookielawinfo-checbox-others | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Other. |
| cookielawinfo-checkbox-advertisement | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Advertisement”. |
| cookielawinfo-checkbox-necessary | This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category “Necessary”. |
| cookielawinfo-checkbox-performance | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Performance”. |
| IDE | Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. This is used to present users with ads that are relevant to them according to the user profile. |
| PHPSESSID | This cookie is native to PHP applications. The cookie is used to store and identify a users’ unique session ID for the purpose of managing user session on the website. The cookie is a session cookies and is deleted when all the browser windows are closed. |
| test_cookie | This cookie is set by doubleclick.net. The purpose of the cookie is to determine if the user’s browser supports cookies. |
| viewed_cookie_policy | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |
| VISITOR_INFO1_LIVE | This cookie is set by Youtube. Used to track the information of the embedded YouTube videos on a website. |
| YSC | This cookies is set by Youtube and is used to track the views of embedded videos. |
How can I control the cookie preferences ?
Should you decide to change your preferences later through your browsing session, you can click on the “Privacy & Cookie Policy” tab on your screen. This will display the consent notice again, enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more about how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.
Data Protection as it relates to club membership
1. Introduction
Dunfermline Art Club (“the Club”) is committed to protecting the privacy and security of personal data. This policy outlines how we collect, process, and manage personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Definitions
- Personal Data: Any information relating to an identified or identifiable individual.
- Data Controller: The entity responsible for determining the purposes and means of processing personal data.
- Data Processor: A third party that processes personal data on behalf of the data controller.
- Consent: Freely given, specific, informed, and unambiguous indication of an individual’s wishes.
3. Data Collection and Processing
- The Club collects personal data from members from themembership/registrationprocess, event sign-ups, and other interactions.
- Data collected may include names, contact details, bank details, artwork images, and membership history.
- Processing purposes include membership management, event organization, communication and payment for the sale of artworks.
- The Club also collects and stores personal data relating to visiting artists (name, email and telephone number). Where an electronic payment is requested by a visiting artist, their bank details will be used within Xero.
4. Lawful Basis for Processing
- The Club processes personal data based on:
- Consent: Members’ consent for specific purposes (e.g., newsletters).
- Legitimate Interest: Necessary for club operations (e.g., membership administration).
5. Consent
- The Club obtains explicit consent for data processing.
- Members can withdraw consent at any time.
- Consent records are maintained securely.
6. Data Security and Storage
- Personal data is stored securely:
- Encrypted where possible.
- Access is password restricted to named Committee members
- Regular backups.
- Data retention:
- Membership records retained forthree years after membership ends.
7. Individual Rights
- Members have the right to:
- Access their data.
- Rectify inaccuracies.
- Request erasure.
- Object to processing.
- Contact details for exercising rights: Club Secretary
8. Data Breach Response
- The Club has procedures for handling data breaches:
- Notify affected individuals promptly.
- Report breaches to the Information Commissioner’s Office (ICO).
- Designate a responsible person for breach management.
9. Third Parties and Data Sharing
- The Club will ensure third parties comply with data protection laws.
10. Training and Awareness
- Promote data protection awareness among club members.
- Consider organising training sessions or providing resources.
11. Review and Updates
- The policy will be reviewed annually to ensure compliance.
- Members are encouraged to stay informed about data protection developments.
